16 Best Project Management Tools to Choose As Your ClickUp Alternative

ClickUp is a go-to project management tool for small to middle-sized businesses. But what if ClickUp isn’t the right fit for you? Whatever your business needs, there’s always another feature-packed ClickUp alternative perfect for your team.

This blog post will look at the best 16 alternatives to ClickUp. From Trello and Asana to Jira Software and Monday.com, there’s an ideal project management tool for everyone.

What to Look for in Alternatives to ClickUp?

While ClickUp makes a name for itself, there might be other options for some project managers. Here are some areas where ClickUp project management software may fall short.

  • Requires considerable customization: Your team needs to put a lot of time and effort into getting ClickUp working the required way. If you or your colleagues don’t have any technical expertise, it might be challenging to customize ClickUp.
  • Limited features for free users: ClickUp’s free plan is limited in terms of features. You should upgrade to a paid plan to access time tracking, a ClickUp Gantt chart, a work hours tracker, cloud storage, or a timesheet app.
  • Complex UI: ClickUp may be overwhelming for businesses just starting with project management. You need time to get used to its UI or find any required features.
  • Tricky hierarchy structure & poor teamwork visibility: It can be tough to create nested tasks or subtasks. Plus, ClickUp misses advanced visibility to glance at high-scaled projects at once.

ClickUp Workload View

ClickUp workload view. Source: ClickUp

But, before diving into ClickUp alternatives, let’s check what task management software offers its users.

ClickUp Features Overview

ClickUp is a wealth of features, providing your team with dashboards, reports, custom fields, portfolios, and more. So let’s see what hides behind a vast stack of functionality.

  • Gantt chart: Organize your project timeline and manage dependencies with a ClickUp Gantt chart.
  • Task management: Drag and drop files related to the task, add notes, or break down the task into subtasks. You can also assign ClickUp tasks to multiple team members. Or set up a ClickUp recurring task if needed.
  • Multiple views: Set up a classic spreadsheet with numbered rows to track progress in a table view. Or manage numerous to-do lists and projects with a calendar view. You can also switch to the ClickUp timeline view or ClickUp workload view too.
  • Goals: Create trackable ClickUp goals and tie them to specific monetary values, numbers, tasks, etc. You can use goal folders for ClickUp sprint planning too.

ClickUp Gantt Chart

ClickUp Gantt chart. Source: ClickUp

  • ClickUp reports: Use default and custom reports to reveal completed, worked on, team points, who’s behind, time tracked and estimated.
  • Task status: Keep everybody aligned with the project progress with the task status.
  • Comments: Turn comments into an actionable task and assign them to your team members. You can apply additional tasks or suggested changes for your project too.
  • Time tracking: Track time manually or automatically, and link it to tasks from desktop and mobile. ClickUp time tracking also lets you set estimates and view your reports on time spent.

ClickUp Time Tracking

ClickUp time tracking. Source: ClickUp

  • Automation: Use pre-built automation recipes or tailor them based on the project needs. Automations also work with third-party apps in one shared workflow.
  • Portfolio: Organize your team objectives with ClickUp portfolios. Share portfolios with stakeholders or set up user permissions if needed.
  • ClickUp API: Develop your custom integrations and ClickUp apps with API.
  • Roadmap: Built a ClickUp roadmap to outline a strategic document, including priorities, steps, and timelines.

ClickUp Roadmap

ClickUp roadmap. Source: ClickUp

ClickUp Pricing: How Much Does ClickUp Cost?

Compared to most ClickUp alternatives, ClickUp pricing is rather diverse. The task management software includes five pricing options. You can start off your project with a Free plan. Or try a free trial with lower-paid plans. So, what else does ClickUp cost offer?

  • Free Forever is the best option for personal usage and includes unlimited tasks, five workspaces, a real-time group chat, whiteboards, a Kanban board, and native time tracking.
  • Unlimited offers unlimited storage, dashboards, custom fields, Gantt charts, and integrations. You can also get a form view, resource management, ClickUp goals, and portfolios.
  • Business delivers everything in Unlimited, plus advanced public sharing, time tracking, automation, and dashboard features. You can set up workload management and custom ClickUp export.
  • Business Plus provides team sharing, custom permissions, and role creation, subtasks in multiple lists, and increased automation.
  • Enterprise is full of features along with white labeling, a group chat, default personal views, SSO, ClickUp HIPAA, enterprise ClickUp API, and advanced permissions.

ClickUp Pricing

ClickUp pricing. Source: ClickUp

Reviewing ClickUp Pros and Cons

Now that you’re familiar with ClickUp’s cost, let’s dig into ClickUp’s advantages and disadvantages you might want to consider before migrating to an alternative.



  • Multiple views, including ClickUp timeline view, workload view, Kanban board, Gantt chart, and others;
  • Access to over 1,000 integrations;
  • Extensive import options along with ClickUp export list;
  • Creat team collaboration capabilities like a group chat, ClickUp workload view, comments, and notifications;
  • Real-time reporting to create insightful reports;
  • Limited ClickUp time tracking;
  • Free trial only for the Unlimited plan;
  • Lagging when switching between projects views;
  • Required onboarding and training;

Figure 1. ClickUp advantages and disadvantages

Recap: If ClickUp pros and cons don’t fit into your business requirements, consider migrating to a ClickUp alternative. You can set up a ClickUp Demo Migration with Project Management System Migration and test how the tool works. Or migrate a part of your data from ClickUp to try out a desirable project management tool.

Best 16 ClickUp Alternatives

Here’s a list of 16 ClickUp alternatives that could be a good match for your projects. First, we’ll go over some of their key features and pricing to give you a clear picture of each alternative to ClickUp.

The best alternatives to ClickUp are:

  1. Asana
  2. Trello
  3. Jira Software
  4. Monday.com
  5. Teamwork
  6. Wrike
  7. Microsoft Projects
  8. Freedcamp
  9. Basecamp
  10. Notion
  11. Airtable
  12. Avaza
  13. YouTrack
  14. Zoho Projects
  15. Hive
  16. Smartsheet


Asana is a popular ClickUp free alternative whose freemium plan is a good match for teams of up to 15 members with basic project management needs. Besides, it delivers a timeline view and a Kanban board so your team can quickly start the project from scratch.

Asana offers a Gantt chart, file sharing, project reporting, and messaging. In addition, this project management system includes many integrations with other tools like Gmail, Slack, Dropbox, and Everhour (a tool for time tracking).

Task automation works well in Asana, too. Choose a pre-designed Asana automation from the Rules gallery or create your own with the Custom Rules Builder.

Asana Workflow Builder

Workflow Builder in Asana. Source: Asana

Key Asana Features

  • Kanban board
  • Task automation
  • Timeline
  • Workload
  • Milestones
  • Dependencies
  • Rules
  • Custom templates
  • Portfolios
  • Advanced search
  • Multiple views, including files view, calendar view, and teammate view
  • Project & team conversations
  • Custom fields
  • Asana reports
  • Work goals
  • Integrations

What is Asana Pricing?

Unlike some alternatives to ClickUp, Asana delivers both free and paid plans. It includes a 30-day free trial and a 50% discount for nonprofits:

  • Free plan with up to 15 users and unlimited boards
  • Premium, $10.99/user/month, billed annually
  • Business, $24.99/user/month, billed annually
  • Enterprise, no public quote

Why Is Asana a Good ClickUp Alternative?

Asana offers a great set of features, including unlimited tasks, projects, messages, activity logs, and file storage (100MB per file), making it one of the best free ClickUp alternatives. Plus, the project management system lets you track work goals and generate a work summary for stakeholders. In contrast to a limited ClickUp workload view, Asana offers a specific feature so you can see what your teammates are doing and how tasks are progressing.


Trello is another ClickUp free alternative that works best if you are a fan of Kanban-style methodology. It's an ideal project management system for visual thinkers as they can see all tasks in front of their eyes.

Aside from a Kanban board, Trello has features like labels, due dates, and file attachments. A Butler Bot is its biggest pride and joy; it recognizes repetitive actions and helps project managers automate workflows. Then again, as part of Trello's task management section, you can prioritize and set recurring tasks.

Trello Kanban Board

Trello Kanban board. Source: Trello

Trello Key Features

  • Kanban board
  • Butler automation
  • Views along with the timeline, calendar, dashboard, table, and map
  • Power-ups made by Trello
  • Templates for design, marketing, business, education, engineering, etc.
  • Board collection
  • Command run administration
  • Unlimited activity logs
  • Third-party integrations
  • Custom fields iOS and Android mobile apps

Trello Pricing: How Much to Pay?

Trello has a basic pricing plan, including a free and paid plans. You can also try out a 14-day free trial for a Premium plan or go for a Free plan.

  • Free plan for unlimited users
  • Standard plan, $5/user/month, billed annually
  • Premium plan, $10/user/month, billed annually
  • Enterprise plan, $17.50/user/month, billed annually

Why Can Trello Be an Alternative to ClickUp?

If you are looking for a ClickUp alternative for small teams or individuals, then Trello is your choice. It offers a free plan for unlimited users, including unlimited cards, 250 workspace command runs per month, integrations per board, and storage.

Simplicity and intuitive nature are Trello’s top pros against ClickUp. It also offers a more interactive experience as you can invite teammates on a board and attach files or images.

Jira Software

Jira Software is the best ClickUp alternative for agile project management. The tool uses Scrum and Kanban boards to help you organize and prioritize your projects.

To top it off, Jira Software extends tons of features for analytics to help you break down every teammate’s performance. It covers aspects like newly created issues, pending tasks, resolution time, velocity charts, sprint reports, and user workload.

What’s more, you can customize workflows for every project to any set of project stages. And Jira Software integrates with thousands of third-party apps such as Figma, Slack, Confluence, Github, and Bitbucket.

Jira Software Insights

Insights in Jira Software. Source: Atlassian

Main Jira Software Features

  • Backlog
  • Agile reporting
  • Customizable workflows
  • Issue tracking
  • Integrations
  • Automations
  • Roadmaps
  • Reports and insights
  • Scrum & Kanban boards
  • Desktop and mobile apps
  • Capacity planning

What Is Jira Software Pricing?

Jira Software also includes a free pricing plan along with several paid plans. Or you can start a 7-day free trial for up to 10,000 users.

  • Free plan for up to 10 users
  • Standard plan, $7.75/user/month, billed annually
  • Premium plan, $15.25/user/month, billed annually
  • Enterprise, no public quote, billed annually

Why Is Jira Software Better than ClickUp?

Jira Software is your ideal ClickUp alternative if you need an agile project management tool. It lets you track tasks, feature requests, and bugs. Whereas ClickUp is limited, Jira Software offers powerful upgrades for time tracking, integrations, and custom workflows.

In terms of views, Jira Software has one of the best Scrum boards and decent Kanban boards for software development teams. They are great for helping agile project managers manage plan roadmaps and overflowing backlogs.


Monday.com joins a list of alternatives as yet another ClickUp free alternative. Its key features are time tracking, task automation, feedback with note views, and to-do lists.

Thanks to the various features, your team can automate tedious tasks while leaving comprehensive notes on projects. Moreover, it includes an intuitive UI with color schemes, pop-up text, and animations. Monday.com also beats ClickUp when it comes to data visualization and CRM features.

Monday Sales View

Monday.com board view. Source: Monday.com

List of Monday.com Features

  • Dashboards
  • Kanban board
  • Embedded documents
  • Gantt chart
  • Dependencies
  • Time tracking
  • Shareable forms
  • Customizable notifications
  • Repositories
  • Sandbox
  • iOS and Android apps
  • Project Views
  • Automations
  • Reporting and analytics

How Much Does Monday.com Cost?

The project management tool has a similar pricing structure to the previous entries: a Free plan and a couple of paid options. Like other ClickUp competitors, Monday.com offers an 18% discount if you pay a year ahead. You can get a separate plan if you run a nonprofit or NGO business.

  • Free plan with up to two seats and unlimited boards
  • Basic, $8/seat/month, billed annually
  • Standard, $10/seat/month, billed annually
  • Pro, $16/seat/month, billed annually
  • Enterprise, no public quote

Why Choose Monday.com Instead of ClickUp?

Monday.com works better as a paid ClickUp alternative; you get unlimited seats, items, boards, free viewers, and docs. The best thing about Monday is that whereas ClickUp can be overwhelming to use, Monday is extremely easy to use.

If you are used to viewing your projects from multiple angles, Monday.com offers a Kanban, Calendar, Chart, Map, Timeline, and Workload view. You can also create custom task statuses and integrate with over 40 scalable apps.


Among all ClickUp alternatives, Teamwork outruns other options regarding client relationship management. For instance, it offers billing and invoicing capabilities for changing clients and contractors. Similarly, Teamwork lets you keep an eye on all the generated invoices so you won’t bill anyone twice.

Then again, you can invite users from outside your organization to view needed projects. And you can even split people into groups based on the project and add client companies. So, it’s suitable for organizing teams, projects, and resources.

Teamwork Board View

Board view in Teamwork. Source: Teamwork

Teamwork Core Features

  • Intake forms
  • Milestones
  • Project-specific subtasks
  • Templates
  • Integrated team chat
  • Time tracking
  • Billing and invoicing
  • Resource management
  • Dependencies
  • Project-level tags
  • Project views
  • Burnout reports
  • Workflow automations
  • Custom fields

Teamwork Pricing in a Nutshell

Teamwork pricing stands out among other alternatives to ClickUp because it includes time tracking in all plans. The same thing applies to task automation, milestones, and dependencies.

  • Free Forever plan for up to five users
  • Deliver plan, $9.99/user/month, billed annually
  • Grow plan, $17.99/user/month, billed annually
  • Scale plan, request a custom quote

Why Choose Teamwork as a ClickUp Alternative?

Teamwork is an excellent ClickUp free alternative for SMBs and growing teams. And it has powerful and flexible features for companies working with complicated projects. Above all, the project management software also pre-built templates and various visual layouts. If you need billing, invoice, scheduling, and integrated team chat, select Teamwork as an alternative to ClickUp.


Wrike is the best ClickUp alternative for fast-growing companies with a larger budget. Or if you want a project management tool similar to ClickUp, this tool works for you too.

Its best functionalities include project portfolio management, Gantt charts, resource management, workflow automation, advanced reporting & BI, and capacity planning. Otherwise, Wrike is a relatively flexible tool; you can use it as a complex project management tool or a simple to-do list.

Wrike Board View

Board view in Wrike. Source: Wrike

List of Core Wrike Features

  • Kanban board
  • Gantt charts
  • Custom fields
  • Table, Calendar, and Board views
  • Cross-tagging
  • Project Blueprints
  • Project and task approvals
  • Workflow automation
  • Resource management
  • Capacity planning
  • Workloads & time tracking
  • Advanced Reporting & BI

How Much to Pay for Wrike?

Wrike offers enterprise-level pricing. You can adopt a pricing plan that will meet your growing team’s needs. Or you can try out a free trial to test the Professional or Business plan.

  • Free plan with unlimited users
  • Professional, $9.80 user/month
  • Business, $24.80 user/month
  • Enterprise plan, request a custom quote
  • Pinnacle, request a custom quote

Why Is Wrike the Best ClickUp Alternative?

Wrike provides a gallery of templates available for different purposes. But, in contrast to ClickUp, if you can’t find a required template in Wrike’s base, contact the vendor’s experts for help. In addition, while the ClickUp project management software is full of features, it can’t compare to Wrike’s visual proofing system and automated approval.

Microsoft Project

Microsoft Project is a comprehensive project management tool part of the Microsoft 365 family. Thanks to its powerful features, it can fit SMBs and large businesses.

Microsoft Project empowers team members and stakeholders to work on the same task lists and schedules to edit and update them. You can also gather project and non-project time for invoicing and payroll. And you can track the project progress, similar to ClickUp portfolios.

Microsoft Project Resource

Resource management in Microsoft Project. Source: Microsoft

List of Key Microsoft Project Features

  • Project home
  • Grid view
  • Board view
  • Timeline view
  • Coauthoring
  • Collaboration and communication
  • Project planning and scheduling
  • Roadmap
  • Reports
  • Resource management
  • Demand management
  • Portfolio selection and optimization

What Is Microsoft Project Pricing?

Unlike most of ClickUp’s competitors, Microsoft Project offers cloud-based and on-premises solutions. If you set up an on-premise version, you pay once. Let’s see what cloud-based options Microsoft Project includes:

  • Project Plan 1, $10/user/month with Project Online Essentials
  • Project Plan 3, $30/user/month with Project Online desktop client
  • Project Plan 5, $55/user/month with Project for the web and Project Online

Why Is Microsoft Project Better than Other ClickUp Competitors?

Microsoft Project is robust in terms of the more detailed aspects of project management, like timesheets, resource management, and customized reports. In contrast to some ClickUp alternatives, this task management software can empower you to estimate budgets.

Or use can set up default templates to get started. Then, you can simply create a project plan and dig into your resources. But, you need some training to work with Microsoft Project.


Freedcamp is a collaboration tool with an emphasis on project management. The solution focuses on helping users track time and issues and streamline projects. As a project management system, this ClickUp alternative is as straightforward as possible.

Freedcamp’s key advantage is its free plan that supports unlimited tasks, users, projects, and storage. Like ClickUp tasks, Freedcamp includes task lists, a Kanban board, and Gantt charts to plan and schedule work in advance.

Freedcamp Gantt Chart

Resource view in Freedcamp. Source: Freedcamp

Core Features of Freedcamp

  • Public projects
  • Tags
  • FileEdit
  • Data snapshots
  • White labels
  • Table view
  • Data feed links
  • Bulk edit
  • Recurring tasks
  • Gantt chart view
  • Issue tracker
  • Invoices+
  • Project templates
  • Reports

How Much Does Freedcamp Cost?

All Freedcamp pricing plans include unlimited tasks, projects, and storage. You can choose between a free plan or paid options. Or you can try out a 14-day free trial.

  • Free with unlimited collaborators and standard support
  • Pro, $2.49/user/month, and premium support
  • Business, $8.99/user/month, and advanced support
  • Enterprise, $19/user/month, and lightning-fast support

Why Use Freedcamp Instead of ClickUp?

When you work with Freedcamp, you can be 100% sure of security. This list includes SSO, 2FA, and account permissions features.

You can leverage a shared team calendar, time tracking, task prioritization, and scheduler to achieve work goals. And you can create detailed invoices if you combine invoicing and time-tracking features.


Basecamp is a lightweight project management system that you can set up overnight. This collaboration tool comes up with various communication functions instead of delivering only functionality related to project management. Mainly, it includes a Campfire, where your teammates can communicate in real-time.

Similarly, Basecamp offers client access to invite external users to overview specific tasks and projects. And you can use a Message Board to share announcements and ask questions. Or use Pings for direct messaging.

Calendars Basecamp

Calendars in Basecamp. Source: Basecamp

What Basecamp Features to Consider?

  • Home Board
  • Message Board
  • Chat
  • To-do Lists
  • Docs & Files
  • Campfire
  • Card table
  • Schedule
  • Hill chart
  • Pings, direct messaging
  • Mobile apps
  • Reporting and analytics
  • Notifications
  • Integrations
  • Latest activity
  • Templates
  • Client Access

What Is Basecamp Pricing?

Basecamp has a relatively simple approach to pricing: two paid options. But, you can try each plan with a 30-day free trial.

  • Basecamp, $15/user/month, billed monthly
  • Basecamp Pro Unlimited, $299/month for unlimited users, billed annually

Why Choose Basecamp Instead of ClickUp?

Basecamp might be your suitable alternative to ClickUp if you need an all-in solution. It also includes a real-time group chat, which is missing in ClickUp. In addition to its cloud-based solution, Basecamp is compatible with iOS, Android, Mac, and PC.

Plus, it’s a perfect option if you need unlimited users. Or you require a Hill chart to know where projects stand still.


Notion is a versatile task management system used for various purposes. In other words, you can track your work progress, create to-do lists, or brainstorm ideas. After that, you can categorize every item into folders for easy retrieval.

One of Notions’ strong points is its collaboration tool capabilities. In short, you can create shared files with your teammates through third-party apps like Typeform, Google Calendar, and Google Drive, etc.

Database View Notion

Database view in Notion. Source: Notion

List of Notion Features

  • Collaborative workspace
  • Basic page analytics
  • Audit log
  • Private team spaces
  • Collaborative workspace
  • Guest collaborators
  • Customizable database for a variety of purposes
  • Dynamic link previews
  • Public API
  • Unlimited blocks for teams, page history, and file uploads
  • Integrations with various tools

Notion Pricing Structure

Notion delivers a free plan with various outstanding features to organize every corner of your work and personal life. Most of all, you can choose paid plans when your business grows.

  • Free with 10 guests
  • Plus, $8/user/month, billed annually
  • Business, $15/user/month, billed annually
  • Enterprise, request a custom quote

Why Is Notion a Good ClickUp Free Alternative?

In any case, Notion works excellently as a note-taking tool and as a decent project management system. While this task management software isn’t robust like ClickUp, it does deliver unique features. For example, you can link effective content between your project boards. In addition, you can connect existing cards or link tasks with the preserved data.


Airtable is a suitable ClickUp alternative if you need spreadsheet-based task management software. It can help you create databases to tackle your projects. Then again, you can simplify your to-do lists and create automations.

Airtable also lets you benefit from project reports to see your work output. It includes an intuitive interface adaptable for beginners to manage workflows and organize projects.

Airtable View

The view sidebar in Airtable. Source: Airtable

What Airtable Features to Consider?

  • Unlimited bases
  • Unlimited commenter & read-only users
  • Custom branded forms
  • Revision & snapshot history
  • Interface designer
  • Automatic table syncing
  • Gantt & Timeline views
  • Personal & locked views
  • Granular interface permissions
  • Field & table editing permissions

What Is Airtable Pricing?

Airtable has four pricing options you can choose from, including a free plan with unlimited bases. You can also test out a free trial.

  • Free for up to 5 users
  • Plus, $10/seat/month, billed annually
  • Pro, $20/seat/month, billed annually
  • Enterprise, request a custom quote

Why Is Airtable the Best ClickUp Alternative?

Airtable stands out as one of the best ClickUp alternatives due to its interface, Grid view, real-time collaborative experience, and calendar views. Moreover, the task management software simplifies the onboarding process with documentation, live online webinars, and video training.

Its free pricing plan also offers a great alternative to ClickUp project management. This Airtable option provides 2GB of attachments and up to 1,200 records per base.


Avaza is task management software well-suited to SMBs and growing startups. The project management tool covers resource tracking, invoicing, collaboration capabilities, and timeline visualization, similar to the ClickUp timeline view.

In addition, Avaza includes a goal tracker so you can enter the total work time spent on a specific task or project. Then you can send invoices to the clients. And if you manage international teams, Avaza is available in multiple languages.

Avaza Scheduling

Scheduling in Avaza. Source: Avaza

Core Features of Avaza

  • Project collaborators
  • Active projects
  • Recurring invoicing & bills
  • Customers
  • External contacts with chat access
  • Resource scheduling access
  • Timesheet access
  • Expense access
  • Team members with chat access
  • Quotes & expenses
  • Business reporting

How Much Does Avaza Charge?

This task management software provides four various options, including a free plan. Every plan includes project collaborators, external contacts with chat access, and customers. The price depends on the number of admins, timesheets, team members, resource-scheduling users, and active projects.

  • Free with unlimited project collaborators
  • Startup, $11.95/month
  • Basic, $23.95/month
  • Business, $47.95/month

Why Choose Avaza among ClickUp Competitors?

While Clickup's project management software tackles fundamental project management processes, Avaza goes a step further with additional functionalities like timesheets, quoting, and expense tracking. Another thing is, Avaza lets you create customized invoices and manage multiple bills at the same time.

Above all, this alternative to ClickUp project management gives instant feedback on project progress so your team can ensure everything goes according to plan. You also have an iCalendar feed to identify your pending tasks.


YouTrack is an agile project management system designed to adapt to mixed and proprietary processes for Kanban and Scrum entrepreneurs. The tool is designed to help your team with issue tracking, ticket management, workflows, and time management. But that’s not all; YouTrack delivers the best search capabilities among other ClickUp competitors.

Primarily, YouTrack works as an issue-tracking tool. This task management software can enable you to modify issues with your keyboard or search them, which is a big plus compared to ClickUp search.

YouTrack Code Review

Code review in YouTrack. Source: Jetbrains

What Are the Key YouTrack Features?

  • Task management
  • Capacity planning
  • Gantt chart
  • Agile boards
  • Team collaboration
  • Knowledge base
  • Workflows
  • Customization
  • Integrations
  • Onboarding pack
  • YouTrack mobile

A Sneak Peak of YouTrack Pricing

This alternative to ClickUp project management provides two versions: a cloud version and a server version. YouTrack also includes special offers for startup companies, non-profit organizations, or when migrating from another tool. A cloud version delivers:

  • 1-10 users, free plan
  • 11+ users, $3.67/user/month

Note: Discount grows with the number of users when choosing more than 11+ users.

Why Pick YouTrack Instead of ClickUp Project Management?

If you are considering an on-premise tool, then YouTrack might be the one. It supports many processes, has solid agile support, and offers many reports.

Like ClickUp, YouTrack provides custom workflows, which is more than a scheme of possible issue states. But the workflow is more like an automation script so that you can customize the tracker to your particular business needs.

Zoho Projects

Zoho Projects is a popular project management tool by startups and SMBs as a cheap ClickUp alternative. Aside from its affordable monthly plans, the project management software is famous for its excellent ease of use and rich features.

In Zoho Projects, you can juggle multiple projects simultaneously, while ClickUp lags a little bit. Moreover, it's easy to visualize, deploy workflows, and deliver excellence with Zoho Projects. And you can integrate other Zoho products if needed.

Core Zoho Projects Features

  • Kanban boards
  • Analytics and reporting
  • Automation and workflows
  • Issue tracking and bug tracking
  • Subtasks, timers, and reminders
  • Custom status and views
  • Gantt chart
  • Calendar & forums
  • Project feed
  • Basic task and issue reports
  • Task management

How Much Does Zoho Projects Cost?

Unlike some ClickUp alternatives, Zoho Projects only offers three pricing options, including a free plan. You can start a 10-day free trial or save a 12% discount per user paid yearly.

  • Free plan with up to 3 users, 2 projects, and limited storage space
  • Premium, $5/user/month, billed annually
  • Enterprise, $10/user/month, billed annually

Why Is Zoho Projects a Great ClickUp Alternative?

Unlike ClickUp, Zoho Projects allows you to switch several color themes and two modes, light and dark. Furthermore, Zoho Projects might be a better choice for enterprises because it offers a wider range of features. Several people believe Zoho Project’s free plan outdoes ClickUp's free plan for small businesses and startups.


Hive is yet another alternative to ClickUp project management software suitable for teamwork optimization. You can fine-tune automated workflows to unify your handling of various recurring tasks.

But that’s not all; you can switch between multiple views like a list, Kanban, Gantt, or calendar view for maximum flexibility. Then again, Hive has features to set up detailed forms, customize the questions, and collect data. This task management software is more beneficial for teammates needing the best planner app.

Hive Chat

Hive for project management. Source: Hive

List of Hive Features

  • Automated workflow management
  • Agile tracking
  • Collaborative notes
  • Custom emojis
  • Multiple project views (Gantt chart, Kanban board, Table view, Calendar)
  • Team-wide resourcing
  • Desktop, iOS, and Android apps​
  • Advanced team collaboration
  • Auto-schedule meetings
  • Integrations
  • Project and Action templates

What Is Hive Pricing?

Among all ClickUp competitors, Hive offers a pricing structure; you can choose three pricing options.

  • Free plan, up to 10 users, and 200MB storage
  • Teams, $12/user/month with unlimited storage
  • Enterprise, request a custom quote

Why Is Hive the Best ClickUp Alternative?

If your team is looking for a more streamlined tool than ClickUp, this task management software is for you. You can run a centralized workflow management tool to provide the necessary information.

Unlike ClickUp’s everything view, Hive includes a customizable summary view. It lets you streamline all your tasks with actions and sub-actions. Similarly, Hive delivers a team view, which is missing in ClickUp. Also, you can turn on real-time communication via a built-in chat.


If your business grew up on Excel, Smartsheet is one of the best ClickUp alternatives. The task management software is based on a table view, similar to a spreadsheet.

In short, Smartsheet is a good choice for companies that work in a solution like Google Sheets or Microsoft Excel. This project management tool also has automation flows to help you minimize redundant work and automate recurring tasks.

Like the ClickUp Gantt chart, Smartsheet also has a similar view. You can also view the projects in Calendar view and Board view if you need to see a project from a different angle.

Smartsheet Dynamic View

Dynamic view in Smartsheet. Source: Smartsheet

List of Best Smartsheet Features

  • Unlimited sheets and viewers
  • Forms
  • Baseline
  • Grid, Gantt, Card, Calendar views
  • Pre-built automation rules
  • Dependencies
  • Form with conditional logic
  • Templates
  • Automation
  • Mobile apps
  • Adobe Creative Cloud Extension
  • Proofing
  • Document builder

What Is Smartsheet Pricing?

Frankly, Smartsheet doesn’t offer a free plan like some ClickUp alternatives. And, you are limited in users too. However, a free trial is available for the Pro and Business plans.

  • Pro plan, $7 per user per month, billed annually
  • Business plan, $25 per user per month, billed annually
  • Enterprise plan, request a quote

Why Consider Smartsheet as a ClickUp Alternative?

This ClickUp alternative is suitable for workflow automation and content management functions. Beyond that, this task management software includes team collaboration features to get everyone on the same page. Moreover, Smartsheet has resource availability to help you estimate resourcing needs. Also, you can use digital asset management to distribute assets.

How to Plan Data Migration from ClickUp?

Let’s imagine you’ve picked up the ideal ClickUp alternative. But then, how can you migrate your project data from ClickUp? Here’s a brief guide to doing so.

1. Prepare your team.

Inform them about data migration in advance. This way, they have enough time to learn how to use the new project management tool. Similarly, they can complete any critical tasks or projects before data migration.

2. Back up your data.

Before you begin ClickUp data export, identify what data you’re migrating. Then, list existing projects and back up the needed ones. So you can restore your project data to its original state anytime.

3. Choose a new project management tool.

Enlist all the features you want to have in a new task management software. Next, read reviews on different collaboration tools. Then test out a few with a free plan or a free trial.

4. Choose a migration tool.

If you’ve chosen the data migration tool, reassess its flexibility and features to see if it meets your requirements. Most importantly, check if the migration app can export all needed project records. This way, you ensure the integrity of ClickUp tasks.

5. Run a Demo Migration.

Connect both source and target project management tools. Then pick up the project you want to import. Afterward, select the data to export and map tasks.

6. Check the result of Demo Migration.

Once the project management migration is complete, ensure your project data is moved correctly. First, compare the imported data on both source and target platforms. Then check if all attachments, tags, comments, or custom fields migrated correctly.

Which ClickUp Alternative Works Best?

Your choice of a ClickUp alternative depends on your needs and preferences. On the contrary, pick up Teamwork if you handle lots of client work. On the other hand, Trello is your best bet if you prioritize having a simple tool to manage a project visually.

On the other hand, Asana is the best ClickUp free alternative, while Basecamp can meet the needs of teams looking for a solution that combines communication and project management features.

But if you need more time to decide, pick each task management software's free plan or trial. Then use Project Management System Migration and set up an automated migration.

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